Automated contract creation and electronic signature. Carizma First complements Carizma and simplifies the process of requesting, creating and signing contracts.
The creation of standard contracts ties up many resources in the legal department leaving less time on the core business.
Much time is spent going back and forth between departments in order to gain all necessary information. The contract document is then created from a template which can only be used by experts. Furthermore, finding and selecting the most recent template version, approved by the legal department, can often be problematic.
Altogether then, an often complicated, arduous and error-prone process.
Carizma First streamlines the whole contract process. Contract requestors, paralegal or external lawyers can create high quality contracts easily and transparently, while leaving the legal department in full control.
High quality documents created quickly by the contract requestor
Easy-to-use interface makes template selection simple
Version control means only approved templates are available
Approval workflows and information to those who need to know based on automated risk classification
Number of queries greatly reduced
Workload for legal department considerably reduced
Legal department remains in control
Fewer personnel required reduces costs
Minimal training required
Guided interview for contract creation
Contracts created in MS-Word (.docx) or PDF
Where necessary, first drafts can be edited and new versions created as a result of negotiations
Approval workflows before final signature
Single data collection: folder automatically created for each contract with all relevant data, including attachments, additional documents, partners, terms, contacts, payment plan, etc.
Overview for requestor of all contracts and their status (in progress, sent to contract partner, etc.)
Copy function: same contracts with different contract partners can be created in one go (e.g. confidentiality agreement for each participant at the same meeting)
Integration of DocuSign for legally binding electronic signature
Create interviews for recording contract relevant data
Templates created in MS Word, without plug-in
Approval and release of templates
Carizma optionally offers the integration of DocuSign to sign contracts electronically.
The entire process is controlled from Carizma. The status is visible at any time in Carizma (sent to partner, opened by partner, signed by partner). The electronically signed contract is automatically saved as a PDF file in the corresponding contract folder.